Meeting & Workshop Facilitation
Every meeting is an investment of your team's most expensive resource: their time. FUSE facilitates meetings and workshops that produce clear decisions, genuine engagement, and actionable outcomes — so your team's time together actually moves work forward.
When You Need a Professional Meeting Facilitator
Not every meeting needs a facilitator. Routine status updates, information-sharing sessions, and well-functioning team meetings can run themselves with a good agenda.
Professional facilitation adds value when the stakes are high, when the group is large or cross-functional, when there is conflict or tension in the room, when you need genuine buy-in (not just compliance), or when previous meetings on the same topic have failed to produce results.
Common scenarios where our clients bring in a facilitator include annual planning sessions, post-incident reviews, cross-departmental workshops, town halls where leadership needs candid feedback, merger integration workshops, and sessions where a difficult decision needs broad input before being made.
Meeting Formats We Facilitate
Structured Decision-Making Meetings
For groups of 8-30 who need to reach a decision on a complex issue. We use structured dialogue techniques that surface all perspectives, test assumptions, and drive toward a decision the group can commit to. These sessions typically run 2-4 hours and produce a clear decision with documented rationale.
Large-Group Facilitation (50-200+ participants)
For town halls, all-hands meetings, and cross-organisational events where you need meaningful participation from a large group. We use proven large-group methods including World Cafe (rotating small-group conversations around shared questions), Open Space Technology (participant-driven agenda setting), Fishbowl discussions (representative dialogue observed by the larger group), and Gallery Walk formats. These methods transform passive audiences into active contributors.
Innovation and Design Workshops
For product teams, R&D groups, and leadership teams exploring new directions. We facilitate structured creative processes including design thinking sprints, assumption testing, rapid prototyping sessions, and scenario planning workshops. These sessions produce tangible outputs: prototypes, prioritised ideas, and next-step action plans.
Retrospectives and Continuous Improvement
For teams that want to improve how they work together. Drawing on Agile retrospective formats, we facilitate sessions that identify what is working, what is not, and what specific changes the team will make. These sessions are most valuable when conducted regularly (monthly or quarterly) with a facilitator who can track patterns over time.
Hybrid and Virtual Workshops
For distributed teams and organisations with participants in multiple locations. We design hybrid workshops that give remote participants genuine influence on the conversation rather than treating them as observers. Using tools like Miro, MURAL, Mentimeter, and breakout rooms, we create engagement levels that match or exceed in-person formats.
How We Design Effective Meetings
Every facilitated meeting starts with a conversation about outcomes. What decisions need to be made? What information needs to be shared? What does success look like at the end of this session? We work backward from those outcomes to design an agenda that gets there efficiently.
We pay attention to group dynamics, energy management, and participation patterns. A well-designed meeting alternates between whole-group and small-group work, between divergent thinking (generating ideas) and convergent thinking (making choices), and between high-energy and reflective activities.
We also handle the logistics that make or break a meeting: room setup, materials, technology, time management, and documentation. Your team focuses on the content while we manage the process.
Workshop Facilitation for Specific Challenges
Beyond general meeting facilitation, we specialise in workshops designed for specific organisational challenges:
- Cross-functional alignment: Breaking down silos between departments, functions, or business lines that need to collaborate more effectively
- Change communication: Town halls and workshop series that build genuine understanding and buy-in for organisational changes
- Stakeholder engagement: Sessions that bring together diverse stakeholder groups (internal and external) to build shared understanding and collaborative solutions
- Team formation: Workshops for newly formed teams, merged teams, or teams with new leadership that need to establish working norms and build trust quickly
- Conflict resolution: Facilitated sessions for teams experiencing persistent tension, communication breakdowns, or relationship challenges that are affecting performance
Your Meeting Facilitation Team
FUSE facilitators bring deep expertise in group dynamics, process design, and real-time adaptation. Erkan Kadir has facilitated hundreds of meetings across industries from energy to technology, with particular expertise in large-group formats and cross-functional workshops. Brock Argue specialises in Agile retrospectives, leadership team sessions, and change management workshops. Mishkin Berteig brings three decades of innovation facilitation and organisational design experience.
All three facilitators are certified coaches (PCC or equivalent), which means they bring coaching skills — deep listening, powerful questioning, and the ability to read the room — to every facilitation engagement.
Frequently Asked Questions
How much does a meeting facilitator cost?
Facilitation fees are based on the scope of the engagement, including preparation time, the session itself, and post-session deliverables. A typical half-day facilitated meeting ranges from $2,500 to $5,000. Full-day workshops and multi-session engagements are priced based on the specific requirements. Contact us for a quote.
What is the difference between a facilitator and a moderator?
A moderator manages the flow of a discussion — keeping time, calling on speakers, and maintaining order. A facilitator designs the process, manages group dynamics, ensures all perspectives are heard, and drives toward specific outcomes. Facilitation is a more active and skilled role.
Can you facilitate a meeting on short notice?
For straightforward meetings with a clear objective, we can prepare in as little as one week. More complex engagements (large groups, multiple stakeholders, sensitive topics) benefit from two to four weeks of preparation time.
Do you provide meeting materials and documentation?
Yes. We handle all facilitation materials (flip charts, sticky notes, digital collaboration tools) and provide a post-meeting summary document with decisions, action items, and owners. For larger engagements, we can also provide graphic recording or visual facilitation.
What size meetings do you facilitate?
We facilitate meetings from intimate executive sessions of 6-8 people to large-scale events of 200+ participants. The facilitation approach, room setup, and techniques are adapted for each group size.
From the Blog
Make Your Next Meeting Count
Tell us about your meeting or workshop and we will recommend the right format, timeline, and approach for your team.
Let's Talk About Your Event